Team-AI Workbench

Last Updated: October 7, 2025

1. Introduction

Welcome to the AI Workstation for Teams (the “Service”), a product developed and operated by Sciox.ai (“we,” “us,” or “our”). Our mission is to provide small teams with a private, secure, and intelligent workspace to enhance productivity and collaboration.

This Privacy Policy explains how we collect, use, store, and share information when you use our Service, particularly in connection with your authorization to link your Google Account. We are committed to protecting your privacy and handling your data in an open and transparent manner.

This policy is designed to comply with the Google API Services User Data Policy, including the Limited Use requirements.

Developer Information:

• Company: Sciox.ai
• Address: Chapel Hill, North Carolina
• Contact Email: connect@sciox.ai
• Contact Phone: 512-913-3006

2. Information We Collect

We collect information necessary to provide and improve our Service. This includes:

• Account Information: When you register, you provide us with basic information such as your name, team name, and email address.
• User-Uploaded Data: You and your team members may upload documents, files, and other content directly to the Service to be used as a knowledge base for your private AI.
• Google User Data: With your explicit consent via Google’s OAuth 2.0 process, we access specific data from your Google Account. We only request the minimum required scopes necessary for the Service to function.

3. How We Use Google User Data

Our Service integrates with Google APIs to provide powerful, user-facing features. Below is a detailed explanation of how we use data from each Google API you authorize.

Our AI Workstation for Teams’ use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

A. Gmail API

• Scopes Requested: https://www.googleapis.com/auth/gmail.readonly
• Data Accessed: We access the content of your emails.
• How We Use It: This access allows our AI to use your email communications as part of your team’s knowledge base. This enables user-facing features such as asking the AI to summarize recent client communications or find key information from past email threads directly within the AI Workstation. We do not send emails or modify your Gmail account in any way.

B. Google Docs API

• Scopes Requested: https://www.googleapis.com/auth/documents
• Data Accessed: We access the content of your Google Docs and have the ability to create new documents.
• How We Use It: This allows our AI to read and understand the content of your documents, using them as a core part of your team’s central brain. User-facing features include asking the AI to summarize reports, find specific information within a document, or generate new reports and documents based on your instructions and existing knowledge.

C. Google Sheets API

• Scopes Requested: https://www.googleapis.com/auth/spreadsheets
• Data Accessed: We access data within your Google Sheets and have the ability to create new sheets.
• How We Use It: This enables our AI to analyze data from your spreadsheets. User-facing features include asking the AI to interpret data, find trends, or export information and analysis into a new Google Sheet directly from the AI Workstation.

D. Google Calendar API

• Scopes Requested: https://www.googleapis.com/auth/calendar
• Data Accessed: We access your calendar events (titles, times, attendees) and have the ability to create or modify events.
• How We Use It: This integration allows the AI to function as a true team assistant. User-facing features include checking team availability, scheduling meetings, and summarizing key takeaways from past events based on calendar descriptions directly within the AI Workstation.

4. Compliance with Google’s Limited Use Requirements

Our use of Google user data is strictly limited to the practices disclosed in this policy. We adhere to the following:

• We do not sell your data. We will never transfer or sell Google user data to third parties such as advertising platforms, data brokers, or any information resellers.
• We do not use your data for advertising. We will not use Google user data for serving advertisements, including retargeting, personalized, or interest-based advertising.
• We do not allow humans to read your data, unless:
  • We have your affirmative consent to view specific data (e.g., to resolve a support issue).
  • It is necessary for security purposes (e.g., investigating abuse).
  • To comply with applicable laws.
  • The data is aggregated and anonymized for internal operations.

5. Data Security

We take reasonable and appropriate measures to protect your information from unauthorized access, use, alteration, or destruction. This includes:

• Using industry-standard encryption (TLS) for all data in transit.
• Encrypting data at rest on our servers.
• Implementing strict access controls within our organization.

6. Data Retention and Deletion

We retain your information as long as your account is active or as needed to provide you with the Service. You can request the deletion of your account and all associated data by contacting us at connect@sciox.ai. We will process your request in a timely manner, in accordance with applicable laws.

7. Children’s Privacy

Our Service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website and, if the changes are material, by providing a more prominent notice (such as an in-app notification or email).

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

• Sciox.ai
• Email: connect@sciox.ai
• Phone: 512-913-3006
• Address: Chapel Hill, North Carolina